PROJ 586 Project Management Systems Complete Course & Final Exam
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PROJ 586 Week 1: Project Management Overview and Project Initiation – Discussion 1
Projects and Project Management (Graded)
This week, we will learn about project management as a discipline and a little history about the discipline. It is important to understand why projects and project management are important. How have you seen projects used in your company, organization, or personal life? What methods of project management does your company use? Do they work?
PROJ 586 Week 1: Project Management Overview and Project Initiation – Discussion 2
Project Selection and Project Charters (Graded)
As organizations set their business strategy or establish their goals, there are new needs identified. Recognizing organizations may have a number of different needs, there are many projects to consider. How are projects selected? Why do you think it is important to evaluate potential projects before proceeding with implementation?
PROJ 586 Week 2: Planning the Project: Scope and Responsibilities – Discussion 1
Project Charters and Scope Statements (Graded)
Why are the Project Charter and Project Scope Statement artifacts critical to the success of a project? Describe some of the key elements of these artifacts.
PROJ 586 Week 2: Planning the Project: Scope and Responsibilities – Discussion 2
Work Breakdown Structure and Resource Assignment (Graded)
Assume you were appointed as project manager to lead a dozen of your classmates to write up an end-of-course summary guide that would be used to update all areas of the course (i.e. discussion questions, lectures, assignments, quizzes, and exams). You plan to form sub-teams to work each of these elements, each headed by a sub-team leader. How would you setup your WBS? What are some considerations you made when you decided on this structure?
PROJ 586 Week 2 Course Project:
Week 2 Course Project; 2-Level WBS for Huntsvill Project
Week 2 Course Project; Project Charter
Week 2 Course Project; Project Scope Statement
PROJ 586 Week 2 Quiz (3 Sets)
Set 1 1. (TCO A) A project is defined as a ____ endeavor undertaken to create a ______ product, service, or result.
- (TCO A) Which step of the project life cycle produces all of the project deliverables?
- (TCO B) In the planning process, the _____ is/are the end product(s) that the project team must deliver.
- (TCO A) a) If the project schedule is shortened, what are the likely steps that the project manager would take with regards to the other triple constraints? (15 points) b) What is typically the impact on quality when the project schedule is shortened? Why? (15 points)
- (TCO B) You are a project manager for a new Hardware Software Project. You just received the project charter and established your scope statement. Within the scope statement you defined some of the key components to meet the overall project objective. Establishing requirements will be critical to define and get approved. The hardware…………(20 points) b) In your WBS, how many work packages have been created? (10 points)
Set 2 1. (TCO A) Projects have specific attributes. Which of the following is not an attribute?
- (TCO A) Which step of the project life cycle produces all of the project deliverables?
- (TCO B) For a project, the objective is usually defined in terms of which three items?
- (TCO A) a) If the project schedule is shortened, what are the likely steps that the project manager would take with regards to the other triple constraints? (15 points) b) What is typically the impact on quality when the project schedule is shortened? Why? (15 points)
- (TCO B) You are a project manager at a bike shop. You just received a shipment of new bikes that need to be assembled. The frame need to be set, which includes the bike frame, handle bars, and the seat. The wheels need to be mounted. The braking system needs to be installed………..(20 points) b) In your WBS, how many work packages have been created? (10 points)
Set 3 1. (TCO A) Projects have specific attributes. Which of the following is not an attribute?
- (TCO A) Which step of the project life cycle defines the project scope?
- (TCO B) For a project, the objective is usually defined in terms of which three items?
- (TCO A) a) If the project schedule is shortened, what are the likely steps that the project manager would take with regards to the other triple constraints? (15 points) b) What is typically the impact on quality when the project schedule is shortened? Why? (15 points)
- (TCO B) You are a project manager for a new Hardware Software Project. You just received the project charter and established your scope statement. Within the scope statement you defined some of the key components to meet the overall project objective. Establishing requirements will be critical to define and get approved. The hardware will be new for your company, so you will need to ensure the vendor is selected and the hardware is appropriately installed into your environment……..? (10 points)
PROJ 586 Week 3 DQ 1
Network Diagrams and Critical Path (Graded)
This week in the lecture, we are learning about activity dependencies and task durations. Activities in a project are often dependent on the completion of another activity. Those activities can be in the project you are completing or from another project or process. Remember, dependencies can be mandatory or discretionary. Understanding the concept of dependencies will help you build a network diagram to determine the critical path for the project. Why is it critical to the success of the project to understand the critical path?
PROJ 586 Week 3 DQ 2
: Planning the Project: Schedule and Resources Resource Utilization (Graded)
Managing resources can be an interesting, and sometimes difficult, job. How have you managed resources on any of your projects? What do you find as the most difficult part? How have you learned to overcome these issues? If you haven’t managed a project before, have you ever been a resource on a project? If so, what are some of the techniques your manager(s) use to balance their resources? What seems to be the most effective for you?
PROJ 586 Week 3 Course Project:
Week 3 Course Project; Essay Questions
Week 3 Course Project; MS Project
Week 3 Homework:
Week 3 Homework; AIB Problems 1 – 4
PROJ 586 Week 4: Planning and Monitoring the Project: Costs, Budget, and Earned Value – Discussion 1
Cost Planning (Graded)
Cost planning starts with the proposal for the project, at which time project costs are estimated. And for budgeting purposes, it is best to keep the work packages or activities small in terms of scope and duration. What are some of the ways that a project manager can take these budgeting plans and track and compare them to actual data? In what sense is some cost reporting not reflective of the actual work performed? How can a project manager remedy this situation?
PROJ 586 Week 4: Planning and Monitoring the Project: Costs, Budget, and Earned Value – Discussion 2
Earned Value Analysis (Graded)
Once your budget is planned and allocated across your work packages, it is critical to monitor and control your project’s cost. Why is monitoring and controlling the project cost important for the success of the project? What are some key components to monitor the health of the project, as it relates to earned value? How is earned value management different than straight financial accounting?
PROJ 586 Week 4 Course Project:
Week 4 Course Project; Essay Questions
Week 4 Course Project; Update MS Project with Costs
Week 4 Homework Problems:
Week 4 Homework; Crashing and Earned Value Problems 1 – 6
PROJ 586 Week 5: Project Risk, Communication and Documentation – Discussion 1
Risk Management (Graded)
This week, we learned about risk management. Now let’s apply our learning to an example. Suppose you are the project manager of a team of software specialists working on a project to produce a piece of application software in the field of accounting. Identify some items that might go wrong during this type of project (i.e., what are some of the risks in this project), and discuss how you, as the PM, would assess and respond to such project risks.
PROJ 586 Week 5: Project Risk, Communication and Documentation – Discussion 2
Project Communication (Graded)
This week, we learned about a communication plan. The first step in building a communication plan is to identify your key stakeholders. How would you identify a key stakeholder? Then, once you have identified that key stakeholder, how would you determine which form of communication to use? Can (and should) you have multiple forms of communication going for each of your key stakeholders? Discuss.
PROJ 586 Week 5 Course Project:
Week 5 Course Project; Effective Project Status Meetings
Week 5 Course Project; Communication Plan
Week 5 Course Project; Risk Matrix & Response Plans
PROJ 586 Week 6: Project Close and Organizational Structures – Discussion 1
Project Close Out (Graded)
Why is it considered a best practice to properly close a project? What about a project that is abruptly terminated? What are some good approaches for documenting the entire project? How does this occur?
PROJ 586 Week 6: Project Close and Organizational Structures – Discussion 2
Selecting an Organizational Structure (Graded)
Scenario: The hospital has extensive experience and capability in implementing medical systems and has some expertise in nuclear magnetic resonance (NMR) scanners. It has not ever used one, however. In addition, the hospital has very limited expertise in the facilities and operations of NMR devices. It normally involves five internal departments in the installation of a new system. For this project, the hospital will need to bring in functional experts from five different technical specialties. It will use consulting companies to do this. The technology is very new, and there will be extensive coordination and communication requirements between the five consultants.
What organizational form (Functional, Project, or Matrix) would you recommend to effectively manage a project for a major hospital to evaluate and select a new nuclear magnetic resonance (NMR) scanner?
PROJ 586 Week 6 Course Project:
Week 6 Course Project; Project Organizational Structure
Week 6 Course Project; Self-Reflection Essay
PROJ 586 Week 7: People: The Project Manager and The Project Team – Discussion 1
Stages of Team Development (Graded)
There are four stages a team goes through as part of the team development process. Think of a team in which you have participated (project team at work, sport team, etc.). Think back on how the team formed from the first day until the end of the project, or sporting season. Describe what took place. How did you progress into the next stages of team development?
PROJ 586 Week 7: People: The Project Manager and The Project Team – Discussion 2
Managing Individual Performance (Graded)
What are some specific things a project manager can do to create an environment in which the project team would remain motivated?
PROJ 586 Final Exam Set 1
Page 1 1. (TCO A) In the _____ organization structure, the project manager is responsible for the project results, whereas the functional manager is responsible for providing the resources needed to achieve the results.(Points:5)
- (TCO H) What is the longest phase of the project life cycle? (Points : 5)
- (TCO B) The lowest level item of any one branch of the WBS is called a(n) _____. (Points : 5)
- (TCO D) A _____ is a predefined set of actions that will be implemented if the risk event occurs. (Points : 5)
- (TCO F) ____the project involves measuring actual progress and comparing it to planned progress.(Points : 5)
- (TCO C) If _____ is positive, it represents the maximum amount of time that the activities on a particular path can be delayed without jeopardizing the completion of the project by its required completion time. (Points : 5)
- (TCO G) Which of the following is not an advantage of using project management software? (Points : 5)
- (TCO A) Which of the following is not an example of a project? (Points : 5)
- (TCO C) Why are activities drawn in a serial relationship on a network diagram? (Points : 5)
- (TCO F) The project cost estimate is allocated to _____. (Points : 5)
- (TCO F) It is important to use the _____ as the standard against which actual cost is compared. (Points : 5)
- (TCO C) Calculate the earliest start for Task B if its predecessor, Task A, finishes on day 3 and the duration of Task B is 2 days. (Points : 5)
Page 2 1. (TCO B) Describe the benefits of including the people who will be involved in performing the project when planning the project. (Points : 10)
- (TCO E) Part 1: What are some common barriers to team effectiveness? (15 points) Part 2: Describe an example of a team project that would include barriers to success. (15 points) (Points : 30)
- (TCO C) A project to remodel an office area has the following activities. (Hint: You will need to build an AIB diagram, perform a forward pass, and perform a backward pass to answer this question.)
- (TCO A) Part 1: Compare and contrast the responsibilities of a functional manager and a project manager in a matrix-type organization. (10 points) Part 2: A company manufactures furniture. Which organization structure is the most suitable? Why? (10 points) Part 3: An organization builds custom houses for urban-renewal areas. Which organization structure is the most suitable? Why? (10 points) (Points : 30)
- (TCO D) A firm hosts data-mining servers and performs data mining for other companies that do not desire the costs of hardware, software, or expertise to data mine their data. The firm is planning to roll out faster data-mining software that will reduce the time to sift through customers’ data by a fraction of the present time. Part 1: List and discuss the major risk-management functions from a project-management perspective for the data-mining software project. (15 points) Part 2: Describe a risk event, the consequences, and the risk-response plan for the data-mining software project. (15 points)
- (TCO F) Analyze and compare the costs of the two projects in terms of performance efficiency, budget, and schedule. Make sure to show your calculations and analyze and explain the results. (Note: Providing just numbers will receive only partial credit.) Project A: The budgeted cost of work performed is $72,000, and the actual cost of work performed is $75,000. The budgeted cost of work scheduled is $73,000. (15 points) Project B: The budgeted cost of work performed is $48,000, and the actual cost of work performed is $100,000. The budgeted cost of work scheduled is $122,000. (15 points)
- (TCO B) An environmental consulting firm has been hired to clean up contaminated ground water beneath the site of a former chemical factory. The cleanup design process consists of evaluating several alternatives; preparing a conceptual design for the most appropriate alternative; evaluating the conceptual design by performing a small-scale pilot test on site; and, based on the results of the pilot test, preparing a final design. Installation of the cleanup system will be performed by subcontractors under the supervision of the consultant………..Number the WBS codes so that the level of each activity is clearly identified. Do not worry about indentation.
- (TCO B) You are reaching the end of your graduate-school program, and you are planning a large party to celebrate your success! You have rented out the local forest preserve as the venue for your party. Applying your project-management skills, you want to ensure you have everything planned out, and you’ve asked your family and friends to be a part of your team to hold this party. At your party, you have made it clear to your team what you want to have delivered. After all, it’s your party–you can have whatever you want! Some of the key items you want………….a) To ensure you have a clear scope for your team, create a 2-level WBS. Don’t forget to include your WBS numbering. (15 points) b) In your WBS, how many work packages have been created? (10 points)
Final Exam Set 2
Page 1 1. (TCO A) In a _____ organization, the project manager does not have complete authority over the project team. (Points : 5)
- (TCO H) What is the longest phase of the project life cycle? (Points : 5)
- (TCO B) A(n) _____ is defined as a piece of work that consumes time. (Points : 5)
- (TCO D) All of the following are risk response types except _____. (Points : 5)
- (TCO F) The two most common types of project reports are _____. (Points : 5)
- (TCO C) The _____ time is the latest time by which a particular activity must be finished in order for the entire project to be completed by its required completion time. (Points : 5)
- (TCO G) Which of the following is not an advantage of using project management software? (Points : 5)
- (TCO A) Projects are identified and selected in the _____. (Points : 5)
- (TCO C) In addition to showing the technical constraints among activities, how does the network diagram logic also take into account resource constraints? (Points : 5)
- (TCO F) The budget for each work package is _____. (Points : 5)
- (TCO F) The _____ for the entire project or for each work package provides a baseline against which actual cost and work performance can be compared at any time during the project. (Points : 5)
- (TCO C) Calculate the earliest start for Task B if its predecessor, Task A, finishes on day 3 and the duration of Task B is 2 days. (Points : 5)
Page 2 1. (TCO B) Describe the benefits of including the people who will be involved in performing the project when planning the project. (Points : 10)
- (TCO E) Part 1: Discuss some types of conflict that might arise during a project. (15 points) Part 2: Describe two examples that have these types of conflict. (15 points)
- (TCO C) A project to remodel an office area has the following activities. (Hint: You will need to build an AIB diagram, perform a forward pass, and perform a backward pass to answer this question.)…………… a) What are the critical path activities? (5 points) b) What is the project’s scheduled completion time? (5 points) c) What is the slack or float for Activity B? Show your calculations. (5 points) d) What is the slack or float for Activity C? Show your calculations. (5 points) e) What is the slack or float for Activity E? Show your calculations. (5 points) f) What is the slack or float for Activity H? Show your calculations. (5 points) (Points: 30)
- (TCO A) Part 1: Compare and contrast the responsibilities of a functional manager and a project manager in a pure project-type organization. (10 points) Part 2: A company builds state-of-the-art barges for riverboat companies. Which organization structure is the most suitable? Why? (10 points) Part 3: An organization builds custom greenhouses for desert-climate cities. Which organization structure is the most suitable?Why? (10 points)
- (TCO D) A firm hosts data-mining servers and performs data mining for other companies that do not desire the costs of hardware, software, or expertise to data mine their data. The firm is planning to roll out faster data-mining software that will reduce the time to sift through customers’ data by a fraction of the present time. Part 1: List and discuss the major risk-management functions from a project-management perspective for the data-mining software project. (15 points) Part 2: Describe a risk event, the consequences, and the risk-response plan for the data-mining software project. (15 points) (Points : 30)
- (TCO F) Analyze and compare the performance of the following two projects in terms of cost, schedule, and efficiency. Make sure to show your calculations and analyze and explain the results. (Note: Providing just numbers will receive only partial credit.) Project A: The budgeted cost of work performed is $72,000, and the actual cost of work performed is $75,000. The budgeted cost of work scheduled is $73,000. (15 points) Project B: The budgeted cost of work performed is $48,000, and the actual cost of work performed is $100,000. The budgeted cost of work scheduled is $122,000. (15 points) (Points : 30)
- (TCO B) Based upon the results of traffic-load forecasts, a state department of transportation has decided to proceed with the design and construction of a new highway. However, prior to starting design work, a funding proposal must be prepared that justifies the design and construction expense. If the proposal is approved, a detailed survey will be performed on the proposed right of way (ROW). After the survey is completed, ROW clearance activities will be performed that include utility relocation, easement acquisition,………(Points : 30)
- (TCO B) You are reaching the end of your graduate-school program, and you are planning a large party to celebrate your success! You have rented out the local forest preserve as the venue for your party. Applying your project-management skills, you want to ensure you have everything planned out, and you’ve asked your family and friends to be a part of your team to hold this party. At your party, you have made it clear to your team what you want to have delivered. After all, it’s your party–you can have whatever you want! Some of the key items you want at your party include……………a) To ensure you have a clear scope for your team, create a 2-level WBS. Don’t forget to include your WBS numbering. (15 points) b) In your WBS, how many work packages have been created? (10 points) (Points : 25)
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